A project is made from execution of numerous tasks. From managing teams to allocating resources, undertaking all at once without employing a systematic system can be a nightmare. To make sure everything works smoothly and consistently without disruption, a Task-based project scheduling software should be put in place. It helps you coordinate things without requiring much brainstorming, thereby sparing time for you to focus on other essential areas.
With the help of a task-based project scheduling system, all time-consuming repeated activities can be managed and updated automatically. The project managing system enables professionals to create a workflow, allocate resources, track projects, analyze outcomes, and address loopholes well within time. This is why seeking the help of the right project management system is critical to organizations’ progress. And this is especially essential when you have a big project to work alongside managing a team of professionals.
Here, through this article, we will help you dig deeper into the details. We’ll help you analyze every aspect of task-based project scheduling in a subtle and precise way.
So, let’s get started…
What is Task-based Project Scheduling?
Project scheduling is an integral part of the project management plan. The planning process of task-based process scheduling refers to the ability to incrementally break down a project into parts based on the tasks required to be undertaken sequentially. The tasks and resources are allocated to complete the project in a defined timeframe. The timeframe for the project is indicated by date milestones, which are further applied to respective tasks.
The task scheduling systems serve as an excellent tool as they help in synchronizing activities while handling all potential scheduling issues.
Why Is Task-Based Project Scheduling needed?
1. Every project has a specific overall schedule. This project schedule is maintained by a project contractor for ensuring timely delivery within a stipulated time frame. Absence of project scheduling systems result in cumbersome execution of required tasks, often riddled with errors.
2. Task-based project scheduling enables us to align tasks successively within the constraints of the overall project milestone date requirements. The separation of functions into successive order aids in its completion within the associated timeframe.
3. A project has a number of moving elements that tend to change during the project. And with this frequent change in events and timings associated tend to alter the original project plan. Therefore, a competent procedure is required to manage and realign the remaining tasks duration, schedules, and order while ensuring the completion of the project within specified date.
4. Task-based Project Scheduling helps project managers to keep track of activities. It provides an insight into approximate time required and actual time consumed on completion of a particular task, as well as remaining tasks for project completion.
Types of Project Scheduling
Basically, Task-based Project Scheduling has two different scheduling implementations, which include per project scheduling and across all project scheduling. To know how these two scheduling processes differ let’s read below:
• Per Project Scheduling
- Every project task is assigned a deadline based on the respective project’s date of completion.
- Tasks are sequenced based on the completion of its prior task within the given project. Moreover, same tasks may be required on different projects and will be scheduled solely within the timeframes of its related project. In such instances, project duration and start time are only considered relative to the tasks associated with the project .
- The outcomes of Per Project scheduling are likely to face downsides due to capacity constraints involved.
• Across All Projects
- In this type of project schedule, all projects are considered as a single entity. All of the tasks across all projects, along with their defined period, are monitored for total resource availability, duration, and capacity.
- This scheduling process generates task scheduling within finite resources and time duration. Alteration in completion dates on any of the projects will directly influence downstream tasks across all projects in the pipeline.
How project scheduling works
1. In the project scheduling system, tasks are scheduled according to their respective start and completion due date, or by the priority of the task. After the schedule plan has been drafted, a thorough analysis of resource availability, capacity, time duration, and previous tasks is made. Once the process has been completed, a project layout is prepared to carry out tasks from all projects undertaken simultaneously.
2. Project Scheduling system provides an overview of tasks through an interactive medium of Gantt Charts. These charts exhibit a forward flow against a calendar to provide real-time insight into the workflow. This pictorial representation enables professionals to manage progress and monitor changes effectively.
3. Task scheduling allows managers to coordinate tasks and monitor dependencies to avert the risk of delays. Additionally, it also provides a realistic analysis of previous projects.
4. A task scheduling system gives you the facility to resolve delays beforehand. Its project dashboard, charts, and graphs automatically to adjust to changes and project activities vulnerable to change.
The Final Thoughts
Hence, to achieve progress, every organization needs to resort to a project and task- based scheduling system. Whether the project is big or small, these scheduling systems will help you save substantial time and resources.
It will make you aware of every possible risk in the path. Leveraging the benefits of task-based project scheduling systems, organizations can keep track of activities and align their activities to changing scenarios. This task scheduler will always keep you updated with project status and timelines. Moreover, the automated reporting tools in the system will provide real information about project status, variance in the task, task report, availability report, and many more.
Thus, until you reach your final project milestone, combined project and task-based scheduling systems will support you to accomplish every task with precision and within a stipulated time frame.