If 2020 taught us nothing else, it did teach us that we can successfully work together while being apart. When companies around the world had to shut their doors during the pandemic, many organizations were forced to quickly pivot their mindsets and ways of doing things. As the globe begins to open up again, many lessons learned from the pandemic’s remote work situation can be carried forward.
Most of the time, project teams handle a wide variety of jobs that are spread out across the project’s scope and objectives. Because everyone has their own roles and goals, the structure of projects can often become scattered, making it difficult for team members to stay connected and on the same page as the plan moves forward. Fortunately, a little forethought (and the right tools) can help you keep your project team connected so you achieve optimal results from everyone’s efforts. Here are six tips to get you started:
1. Implement a Group Chat Program
Real-time face-to-face communication is great if you can get it, but when that isn’t a practical solution, a group chat program is your next best option. Generally speaking, chatting can be a lot less disruptive than texting or emailing, and since it’s usually done in a casual atmosphere, the chat environment can facilitate bonding amongst team members.
2. Invest in a Task Management System
Forego spreadsheets and sticky notes and invest in a ticketing system that enables transparency and coordination among departments and individuals who are working on certain projects. A great system will allow team members to see who’s assigned to which job, how far along each task is, and which elements are still outstanding and need to be tackled. When used correctly, these systems help prevent redundant work and clarify who’s responsible for which tasks. Additionally, they also serve as a hub where management can observe the progress of the project, communicate goals, and express their expectations.
3. Utilize Work Sharing
Work sharing programs, such as Crows Nest’s software platform, eliminate the frustration that occurs when team members don’t have access to the latest files and progress tracking information. It’s much easier for project participants to get on the same page at the same time when you’re using cloud work sharing.
Crows Nest was created and developed to facilitate communication amongst team members and make it easier to transfer knowledge and share information across teams and individuals alike.
4. Analyze Your Metrics in Ongoing Meetings
Schedule regular, ongoing meetings to help keep team members connected. Without this type of structure, it’s easy for tasks to fall off the radar and for people to spend their time being unproductive on the job.
If your team can’t meet in person, don’t overlook the importance of getting together. Instead, embrace technology and incorporate teleconferences into your regular schedule. Be mindful that you don’t have to schedule meetings that are way too long, solely for the purpose of putting time on everyone’s calendars. That’ll lead to disengagement and unproductivity amongst your workforce. Instead, aim to keep your meetings as short and to-the-point as possible.
Talk about your team’s metrics during these meetings, and be transparent about the progress of the projectand any obstacles you’re experiencing. When you have regularly scheduling meetings, it’ll be easy to follow up on the prior meeting’s agenda and metrics with updated information so your team is always in-the-know. Ongoing meetings will also help you troubleshoot bottlenecks and work out solutions before your project timeline gets thrown too far out of whack. The longer you let things go, the worse it can get for you, your team, and the stakeholders who are waiting on the final product to be presented.
Again, you’ll need to have a great reporting software that allows you to create custom reports that are most applicable to your organization’s needs. Crows Nest can do this for you and so much more!
5. Check in Frequently
Managers provide the foundation for connected teams. As such, it’s up to them to check in frequently with their team members and facilitate communication both between the manager and each employee, as well as between members of the team. In other words, managers should be serving as a sort of communication hub, directing information throughout the team to ensure everyone knows what’s going on and what’s expected of them.
6. Celebrate Successes
Unfortunately, some people have a natural knack of managing the negative aspects of projects, but they don’t have anything to say when everything goes swimmingly. Don’t be that manager!
Celebrating successes—and encouraging employees and leaders to celebrate each other’s wins—is a key part of creating a motivating work environment. When you build a work culture that features praise, you’re likely to realize an increase in engagement, productivity, and resilience to challenges on a unified front.
Let Crows Nest Help
Keeping your project team connected is an ongoing situation. No project comes with a set-it-and-forget-it setup. Even if you have all the right tools in place, you still need to actively engage with your team to ensure those tools are being used to the best of their abilities. To keep your team connected, foster efficient communication, and arm them with Crows Nest’s project management software today!