Construction project management differs from other project management scenarios. If you’re working in this field, you have to be strategic and thoughtful while also ensuring you’re aware of constant changes that may be thrown at you.
Of course, you’ll need to get every architect, contractor, and supplier on track, making sure they stay both on time and within budget. This is why you need to have the right tools and workplace processes available so you can keep tabs on every aspect of the project, from start to completion.
Fortunately, software (such as that provided by Crows Nest) makes it easier for you to simplify internal processes and simplify workflows as much as possible. However, simply having software isn’t enough to accomplish the job; you need to know how to implement these tools and utilize them to their fullest capabilities to ensure you’re getting the most out of your investment. With this in mind, here are a few ways you can become even more successful as you manage future construction projects.
1. Create a Flow of Communication
Everyone involved in your construction project—from stakeholders to suppliers—needs to understand the flow of communication you’ve established for your endeavor. Transparency is key when it comes to communication, as it will keep the process running as smoothly as possible while reducing the amount of phone calls and emails that would otherwise occur when people don’t understand what’s going on within a project’s timeline.
Utilize a software platform solution to store estimates, comments, notes, RFI’s, RFQ’s, PO’s, photos, shop drawintgs and documents in a single place so those who need to access this vital information can easily see updates when they need to. As the project manager, this software will serve as a place that allows you to monitor updates, budgets, and scheduling changes in real time. With easy-to-view dashboards, you and your team will be able to see instant alerts and automated actions on an as-needed basis, which helps to reduce the need for constant emails and phone calls. In other words, you’ll have more time to spend onsite so you can meet with your contractors and coordinate next steps.
2. Never Stop Planning
Sure, you’ll do a lot of planning to get your construction project up and running, but you have to remember that a lot will likely change along the way. You have to be flexible enough to anticipate continuous revisions during the development phase, as well as ongoing alterations that may need to be made to your initial plans once you enter the design, pre-construction, and procurement phases of your project. Even the slightest adjustment can completely alter the timeline of your end goal.
Crows Nest’s project management software enables you to utilize a scheduling and resource capacity management system so you can gain real-time visibility into the status of your project and ensure deliverables are being met on time. When you need to pivot, you’ll have instant access to bottlenecks and resource constraints that are driving delays and keeping the project from moving forward.
A great project management platform allows you to provide stakeholders the information they need throughout the process so you can work with them to develop and refine your plans as changes arise. You’ll easily be able to monitor and execute alternative routes to your plans as the construction gets under way.
3. Make Observations and Ask Questions
Just hearing about an issue may not give you enough information to solve the problem and adjust your construction project plan correctly. Often, you’ll need to go into the field and actually observe the issues firsthand to make a real assessment of the situation. This means you should be familiar with both the team of professionals who are working for you, as well as the duties they’re serving to best meet the needs of the project as a whole. Bear in mind that the construction industry is ever-changing, bringing with its evolution new equipment, practices, and safety requirements constantly.
As a project manager, you must be willing to continually grow and learn by making site visits and connecting with the people on the ground who are making your goals come to fruition.
4. Streamline and Perfect Your Construction Project’s Budget with Software
When you’re talking about money on a construction project, you’re talking about big dollars and lots of moving parts. Between permits, wages, materials, and equipment, costs can add up fast. From the bidding process to project closeout, you need to have a full understanding of all costs so you can always tie them back to the initial budget.
Even the smallest of construction projects have dozens of moving pieces and individual costs, which is why it’s imperative to employ a software that can help you manage costs, input prices, deal with budgetary changes, and keep up with calculations that will ultimately help you answer to the stakeholders who hold the purse strings.
5. Implement Automated Reporting
You don’t have time for hundreds of emails a day, and you certainly don’t want to be on the phone for 10 hours a day talking about budgets and answering questions regarding your construction project. Automated reporting can take a lot of these headaches out of your day-to-day schedule so you can focus on the actual buildout of your plans.
Construction project management software will give you access to automated spreadsheets and status reports so you can quickly assess the health of your project’s progress and streamline analysis when problems do arise.
Crows Nest is here to help your construction project succeed. We encourage you to get a demo today so you can see how our software will improve your next project!