Managerial skills are essential in the workplace, whether you’re managing projects, people, or both. However, humans don’t have the capabilities that technology does when it comes to being as efficient and error-free as possible. Human knowhow certainly can bolster your projects’ performance to a certain extent, but if you really want to make the most of your efforts, it’s essential to invest in technology that automates manual processes and frees up employees’ time so they can focus on endeavors that will help your company grow. 

With this in mind, let’s dive into nine steps that can help you improve project performance with technology.

1. Keep Your Focus on the Main Goal

You need to be sure you’re always keeping the big picture and purpose of the project in mind. It’s a good idea to check in with each team member to make sure they understand how their roles contribute to the main goal. Be sure to develop objective standards for measuring progress towards that goal. That way, everyone can evaluate their own contributions to the project as a whole. 

This is where task management software can really be a lifesaver for project managers and company leaders. When you use a robust and flexible workflow engine, you can easily assign tasks to team members and monitor the progress of individual tasks as you work your way to the main goal. You can easily see start dates, due dates, and events that are tied to other tasks, allowing you to quickly check in on the overall project anytime you need. Contributors to the project can also see what’s expected of them, helping to ensure everything stays on track and keeps moving forward.

2. Improve Project Planning and Quality

It’s important to carefully plan your project long before the work actually starts to ensure you account for every possible factor and resource. Effective project plans start with outlines of the questions that always need to be asked at the very onset; these questions help you determine specific and measurable goals. From there, you can identify the people who will be responsible for getting the project off the ground and on its way to the finish line. Contributors need to know their exact roles and responsibilities to ensure success. Once everyone knows what’s expected of them, you can create reports that enable management to see the progress of individuals’ tasks and of the project as a whole.

As mentioned above, a workflow software offers you a great way to assign roles and keep track of everyone’s progress throughout the life of the project. 

3. Stay in Touch with the Group Easily and Often

Good communication creates engagement. In order for your project to be successful, you must facilitate great communication between team members and stakeholders alike. When all of your conversations, files, requests, and updates live in a single platform, your project will flow along far more seamlessly than if you’re using sticky notes, spreadsheets, and emails to communicate. 

The key lies in finding a collaboration tool that resides within a project management software such as Crows Nest Software. It’s important to look for a suite of communication tools that provides end-to-end project communication, all of which lives in a single, unified (and accessible) place. It’s a good idea to get everyone into the habit of checking your software’s communication platform often; this helps facilitate accountability and increases productivity.

4. Prioritize Team Members’ Task

One person should be in charge of prioritizing team members’ tasks. This will help ensure project-wide visibility and help keep tasks from being missed or double-assigned. Having a single person at the helm also helps boost productivity because it minimizes confusion regarding who’s supposed to do what. 

When this information lives in a software platform, everyone can easily see how their individual tasks fit into the big picture for the project’s plan. You can adjust priorities and change tasks as the project progresses and you find that you need to pivot to adjust for bottlenecks or obstacles you encounter, but you’ll always have a single place where everyone can find pertinent information about their roles.

5. Use Intuitive Time and Expense Technology

You’ll need to accurately capture labor and materials costs—both from the initial estimate of the project through completion. It’s best to use an intuitive system that will make sense to all of your team members so they can easily record their time. With the right software, you’ll have access to: 

  • Custom views for different roles
  • The ability to enter time for standard tasks with a simple click or two
  • Time-recorded information that’s presented in ways that make the most sense for your business

Technology vastly reduces the chance of team members recording time incorrectly or forgetting to record their time altogether.

6. Communicate with Stakeholders, even when It’s Not Required

Send stakeholders and senior management weekly status reports on major projects, even if they’re not asking for them. Creating these reports manually can be a pain, which is why historically, reports were only offered upon request. With a great technology platform, though, it’s simple to create custom reports that are automatically available whenever you set them to send. Not only are these reports helpful for leadership, but they’ll also help you ensure your project is heading in the direction you planned. 

Timely reports help everyone see you in action. Leverage project management software to pull quick data and reports that can be sent to management with ease.

7. Discuss Lessons Learned as the Project Progresses

Don’t wait until the end; instead, lead a few short lessons-learned sessions throughout the project. Figure out what’s working and what’s not so you can help team members pivot course when needed. These corrections will improve your ongoing project quality, which ultimately will improve customer satisfaction as you’re giving stakeholders updates.

8. Automate Billing

Timely and accurate billing is sure to make your project more profitable. Build in billing alerts during your planning phases so you have less to worry about when things get busy later on. Automating invoicing not only makes the billing process itself easier, but it also frees up your finance and accounting teams and helps ensure there are as few errors as possible. 

9. Utilize Crows Nest Software

Crows Nest Software is a fully integrated platform-based project management system that offers you company-wide information on a project-by-project basis. Schedule a demo with our team today to learn how our technology can improve your projects’ performance.